Facility Request

Facility Request Form

Today's Date*

Name*

Phone Number*( ) -

Email*

Event Name*

Type of Event*

meeting, class, concert, etc.

Ministry / Group / Organization*

Is this a recurring event?*

Yes

What is the Date you are requesting for your event?*

(day/month/year)

Specific day of the week?

If this date is not available, do you have an alternative to request?

If yes, please list date. If no, please write "No"

Are you requesting a specific room?

If yes, please list room. If no, please write "No"

Requested Start Time?*

Be sure to include AM or PM

End Time?*

Be sure to include AM or PM. Events can go no later than 9PM

Estimated Number Attending?*

Do you need more than 1/2 Hour Setup Time? *

If yes, please give amount of time needed. If no, please write "No"

Do you need more than 1/2 Hour Tear Down Time? *

If yes, please give amount of time needed. If no, please write "No"

Setup Type Requested?

Class, Tables and Chairs, etc. Please give specific setup requested or either email Charlotte, charlotted@suntreeumc.org or hand in drawing. (If specific setup requests are not received in time, SUMC may not be able to provide custodial assistance for setup.)

Important Notes:

Please Check the list of church holidays, as your group will not be able to use our facility on those dates. You need confirmation on all requests submitted before you are firmly booked. Sound/Video Techs and Child Care must be arranged for by the requestor. To schedule sound/ video techs, contact Mike Mayes at mikem@suntreeumc.org.

To schedule child care workers, contact Briana Craycroft in the Nursery childcare@suntreeumc.org or call 321-242-9925 Ext. 1209

If this is a recurring event, please specify, in detail, when this event will be recurring

Example: weekly on Saturdays, Every other week on Tuesdays, On the 2nd and 4th Thursdays of the month etc. If this section is not filled out it will be assumed this is a one time event and an additional facility request will need to be filled out regardless of the previous question!

Starting Date

mm/dd/yyyy

Last Event Date

mm/dd/yyyy

Exception Dates

mm/dd/yyyy. Holiday weeks, or specific days, etc.

All facility users agree to leave the area as clean and neat as they found it. Your event is not scheduled until you receive a confirmation. Please be kind enough to notify us if your event is changed or cancelled by submitting a change/ cancellation form.

Click here to accept*

I accept

If you are not a church staff or ministry leader, please accept here to signify that: You have read and understand the Facility Use Policy of SUMC and agree to abide by it. You understand that your event is not scheduled until you have received approval via a confirmation, and that SUMC does not agree to provide setup or custodial assistance unless arrangements are made in a suitably timely manner. And that you will make your arrangements for sound and video assistance with the appropriate parties. Your payment for the facility will be due when your reservation is confirmed. Arrangements with the sound/video techs are made directly with them.

Click here to accept*

I accept

Please leave this field blank.